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Flight Coordinator Associate

join our client's team today

the right place for you

Do you want to be a part of a team of aviation innovators who are helping change the industry landscape?

Our client originated as a full-service, on-demand Private Jet Charter specializing in light-size and mid-size jets. Committed to delivering exceptional service, they also offered Aircraft Management solutions for aircraft owners. Their dedication to excellence in aircraft and charter management propelled their growth, leading them to expand their horizons. In 2022, an impactful joint venture marked a significant turning point for them. It led to the creation of valuable partnerships and the acquisition of multiple businesses in the Business Aviation sector. They evolved into a dynamic enterprise that owns and operates diverse assets and businesses in private aviation. They continue to drive private aviation excellence, explore new opportunities, and embrace the strength of strategic partnerships. They are committed to delivering outstanding services and fostering growth for their portfolio companies while preserving their individuality and exceptional traits.

They are currently seeking a highly experienced and visionary Flight Coordinator Associate in Miami, FL.

What's in it for you

Salary

Competitive Salary
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Benefits

Medical, Dental, 401K, Disability, Company-provided Life Insurance, FSA, HSA
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Position Type

Full-time / Direct Hire
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Location

Miami, FL
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Discover Your Potential

Job Description

A Day In The Life of a Flight Coordinator Associate

As the Flight Coordinator Associate with a strong background in aviation logistics and coordination, your primary responsibility in this role includes ensuring the smooth and efficient operations of all booked trips. You should have experience as an Air Traffic Control Specialist and a keen understanding of aviation logistics.

Essential Duties of The Flight Coordinator Associate

  • Arrange fuel releases for all booked trips, considering flight duration and destination.
  • Coordinate aircraft stocking and cleaning to maintain passenger comfort and safety.
  • Ensure all logistical planning is in place for each flight, including catering and ground handling.
  • Verify that all aspects of ground handling, deicing, fuel availability, landing/departure slots, and landing/overfly permits are in order before releasing a flight.
  • Maintain close communication with the flight crew while on duty and during flights, addressing their needs and concerns promptly.
  • Coordinate with arrival/departure liaisons to facilitate a smooth transition at airports.
  • Manage crew travel arrangements, including hotel bookings and ground transportation.
  • Coordinate crew airfare travel for rotations, ensuring cost-effectiveness.
  • Obtain approval for flight releases from dispatch, ensuring that flights adhere to safety and regulatory standards.
  • Monitor flight status from origin to destination, identifying potential delays and taking necessary actions to minimize disruptions.
  • Address any delays due to scheduling, crew legality, or maintenance issues, promptly informing relevant personnel.
  • Manage crew logistics, including ground transportation and hotel accommodations, to ensure their well-being during layovers.
  • Review, prepare, and submit fuel planning to optimize flight operations.
Experience Requirements: 
  • Applicants for this role must have prior or recent experience as an Air Traffic Control Specialist, providing them with a solid understanding of aviation operations and logistics.
  • At least 5 years of Air Traffic Control.
  • FAA Dispatcher License is a plus.

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